Your privacy is important to Virtual Flow LLC. Please read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use, and share personal information, your rights in relation to your personal information and on how to contact supervisory authorities and us in the event you have a complaint.
Who We Are
Virtual Flow LLC collects, uses and is responsible for certain personal information about you.
What Information Do We Collect
Virtual Flow LLC may collect, use, and is responsible for certain personal information that you provide when you voluntarily sign up for e-mails or free gifts, register for a class or presentation, leave comments, order a service or product, fill out any type of form, access private membership pages, or otherwise contact Virtual Flow LLC [via an online form or e-mail]. The information collected may include your name, e-mail, address, phone number, and/or billing information. You are not required to provide any personally identifiable information to merely access or visit this website. You can unsubscribe at any time from receiving any information by clicking on the unsubscribe link in the information email you received.
Virtual Flow LLC may collect domain information and “cookies” (small files saved on your hard drive by your web browser) to help us remember and process the items in your shopping cart, keep track of advertisements and compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.
If you are located in the European Economic Area (EEA), we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as controller of that personal information for the purposes of those laws.
Children’s Online Privacy Protection Act Compliance
We are in compliance with the requirements of COPPA (Children’s Online Privacy Protection Act). This website and any products and services offered herein are not intended for persons under the age of 13. Virtual Flow LLC does not knowingly collect information from anyone under 13 years of age. Virtual Flow LLC prohibits children under the age of 13 from using all interactive portions of this website, including leaving any comments, filling out forms, or otherwise submitting information Virtual Flow LLC will not knowingly collect personally identifiable information from children under 13. If Virtual Flow LLC learns it has any information or content from anyone under the age of 13, it will delete that information.
Information Collected From Other Sources
Virtual Flow LLC also obtains survey responses, calendar appointments and contact information from other sources, such as WP Forms, Airtable, Acuity Scheduling, and Survey Monkey.
How We Use Your Personal Information
Virtual Flow LLC collects such information in order to send e-mails, fulfill orders, deliver services and products, complete customer transactions, oversee contests and promotions and improve website performance and customer service.
Who We Share Your Personal Information With
Virtual Flow LLC respects your privacy and will never sell, trade or transfer your personally identifiable information to third parties (beyond what is necessary for fulfilling a customer transaction or for the basic functionality of an online service) without your consent.
We do, however, share your name, email address, with our third party suppliers, credit card processors or email marketing programs. For a list of our third-party suppliers please visit the Third-Party Suppliers Page. This data sharing enables us to deliver the goods & services you purchased directly to you. Those third-party recipients are based outside the European Economic for further information including on how we safeguard your personal data when this occurs, see Transfer of your information out of the EEA.
Virtual Flow LLC may release personal information to enforce its Website Terms and Conditions of Use, other Terms and Conditions, manage its business, protect users or the general public, or to otherwise comply with legal obligations.
If you give Virtual Flow LLC your permission, it may also use personal identification information for internal or external marketing and promotional purposes.
On occasion, Virtual Flow LLC may collect personal identification information from you in connection with optional contests, special offers or promotions. Virtual Flow LLC will share such information with necessary third parties for the purpose of carrying out the contest, special offer or promotion. We will ask for your consent to such disclosure and use of such information, prior to your participation in the contest, special offer or promotion.
We will not share your personal information with any other third party.
Whether Information Has To Be Provided By You And Why
The provision of name, address, delivery address, etc. is not required by you to provide any personal data in order to view our website. We will inform you when we collect it whether you are required to provide the information to us.
How Long Your Personal Information Will Be Kept
We will hold your name, address, contact details and purchase history for a minimum of six years.
What We Use Your Information For
Any of the information we collect from you may be used in one of the following ways:
To improve our website
We continually strive to improve our website offerings based on the information and feedback we receive from you.
To improve customer service
Your information helps us to more effectively respond to your customer service requests and support needs.
To process transactions
Your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever, without your consent, other than for the express purpose of delivering the purchased product or service requested.
To administer a contest, promotion, survey or other site feature
To send periodic emails
The email address you provide for order processing, may be used to send you information and updates pertaining to your order, in addition to receiving occasional company news, updates, related product or service information, etc.
Use And Transfer Of Your Information Out Of The EEA
This website is operated in the United States and third parties with whom we might share your personal information as explained above are also located in the United States. If you are located in the EEA or elsewhere outside of the United States, please be aware that any information you provide will be transferred to the United States. By using this website, participating in any of its services and/or providing your information, you consent to this transfer.
These countries do not have the same data protection laws as the United Kingdom and EEA. While the European Commission has not given a formal decision that such countries provide an adequate level of data protection similar to those which apply in the United Kingdom and EEA, any transfer of your personal information will be subject to a European Commission approved contract as permitted under Article 46: Transfers subject to appropriate safeguards of the General Data Protection Regulation that are designed to help safeguard your privacy rights and give you remedies in the unlikely event of a misuse of your personal information. To obtain a copy of such safeguards, please visit the GDPR website.
The derogation in Article 49 permits non-repetitive transfers that concern only a limited number of data subjects, as permitted by Article 49 of the General Data Protection Regulation is designed to help safeguard your privacy rights and give you remedies in the unlikely event of a misuse of your personal information.
If you would like further information, (see “How to contact us” below.) We will not otherwise transfer of your personal data outside of the United Kingdom OR EEA or to any organization (or subordinate bodies) governed by public international law or which is set up under any agreement between two or more countries.
If you want to unsubscribe from receiving e-mails from Virtual Flow LLC, you may do so at any time. Each e-mail from The Virtual Flow LLC includes instructions for unsubscribing from these e-mail communications.
If you are covered by the General Data Protection Regulation, you have a number of important rights free of charge.
In summary, those include rights to:
Fair processing of information and transparency over how we use your use personal information
Access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
Require us to correct any mistakes in your information which we hold
Require the erasure of personal information concerning you in certain situations
Receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
Object at any time to processing of personal information concerning you for direct marketing
Object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
Object in certain other situations to our continued processing of your personal information
Otherwise restrict our processing of your personal information in certain circumstances
You may also have the right to claim compensation for damages caused by our breach of any data protection laws.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please:
Email, call, or write to us
Provide us enough information to identify you (e.g., account number, user name, registration details)
Provide us proof of your identity and address (a copy of your driver’s license or passport and a recent utility or credit card bill)
Provide us with the information to which your request relates including any account or reference numbers, if you have them
Keeping Your Information Secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, used or accessed in an unauthorized way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable authorities of a suspected data security breach where we are legally required to do so.
Please note that any comments or information that you post on the website, including Virtual Flow LLCs site and social media pages, become public and third parties may use your information. Virtual Flow LLC is not responsible for any unauthorized uses by third parties in such context. You disclose such information at your own risk.
You may see advertising or other content on this website that links to the sites and services of our partners, suppliers, advertisers, sponsors, licensors or other third parties. Any products or services reached through a third-party link are subject to separate privacy policies. Virtual Flow LLC is not responsible for or liable for any content on or actions taken by such third-party websites.
How To Complain
We hope that we can resolve any question or concern you raise about our use of your information.
If you are covered by the General Data Protection Regulation, you may lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live, or where any alleged infringement of data protection laws occurred.
Terms Of Service
Please also visit our Terms of Service section establishing the use, disclaimers, and limitations of liability governing the use of our website.
How To Contact Us
Do You Need Extra Help?
If you would like this notice in another format (for example; audio, large print, braille) please contact us (see “How to contact us” above).